Terms & Conditions

1. Operator, scope and contractual documents

Soundtrade SRL (“SoundTrade”, “we” or “us”) operates Pro for artists, labels and other authorised rights holders (“Asset Managers”, “you”). Pro supports applications, catalogue administration, review and listing of defined music economic rights, royalty reporting, collection and payments.

This page brings together the platform rules and asset-related conditions. Your accepted onboarding terms, the signed Asset Agreement and Asset Schedule, and any separately accepted collection mandate determine your contractual rights and obligations. The Asset Schedule identifies the recording, rights, percentage, territory, duration and financial terms. A public-page update does not retrospectively replace a signed document. Mandatory law prevails.

2. Applications, verification and account security

You must provide accurate and current identity, company, representation, tax-residence and contact information, and the evidence requested to establish your eligibility and authority. A company representative must have authority to act for that company. Application approval enables verification and preparation; it does not establish ownership or approve an asset for sale.

• Protect your password, passkeys and other authentication credentials. Do not share personal access with unauthorised people.
• Keep your account, tax and banking details current. Notify Support promptly of suspected unauthorised access or an incorrect payment instruction.
• Complete the security checks required for sensitive actions. SoundTrade may request additional evidence where information is incomplete, inconsistent or requires review.

3. Music, ownership and authority

Submit only recordings and materials you own or are authorised to administer. Disclose all relevant rights holders, existing licences, distributor arrangements, collection mandates, restrictions and competing claims. Provide accurate title, artist, ISRC and other metadata, together with source documents and royalty statements.

Only the economic rights expressly identified in the accepted Asset Schedule are included. Composition, publishing, lyrics, moral rights and creative control are not transferred merely by listing a recording. No agreement conveys a right its signatory does not own or have authority to grant. Non-transferable statutory rights remain subject to applicable law.

4. Co-owners, agreements and consent

Each participating rights holder must personally accept the relevant agreement for their own interest. Administering an asset does not authorise you to sign for another holder. Required consents and documents must be complete before the asset can proceed to listing.

The Asset Agreement and an optional PPL collection mandate are distinct documents. Opening or reading a document is not acceptance. Consent must be recorded through the explicit acceptance or signing action. Material changes requiring renewed consent must be presented for a new acceptance. Returning an asset to Draft requires completion of the renewed consent process before resubmission; it does not extinguish previously accrued obligations or completed transactions.

5. Valuation, forecasts and performance data

Valuations use the available royalty history, supporting statements and compatible performance data. The standard forecast horizon is ten years. The scope of the displayed value and the share offered for listing must be read together: the value of an entire recording is not the proceeds payable for a smaller listed interest.

Forecasts are estimates of future receipts, not guaranteed income, a guaranteed sale price or a promise of liquidity. Actual outcomes can differ as performance, reporting, rights coverage, exchange rates or other inputs change. New statements and verified data may lead to an updated forecast. Supply complete records and promptly report errors or missing information.

6. Review, listing and rights sales

SoundTrade reviews each asset, its documentation and required consents before approving or scheduling a listing. Submission alone does not open bidding or guarantee approval, demand, sale or settlement. The applicable listing terms identify the interest offered and the transaction conditions.

You retain interests not included in the agreed transaction. Sale proceeds arise only from completed and settled transactions. Delisting, account suspension or a later forecast change does not automatically cancel existing holdings or rights already acquired under an accepted agreement.

7. Fees, deductions and taxes

• The standard primary listing sale fee is 4%, subject to the specific listing terms or a documented fee arrangement accepted for your account.
• The standard royalty administration fee is 1.5%. The same administration fee applies to royalties collected through PPL or another collecting organisation as to royalties received through the Asset Manager and distributor.
• Each Asset Manager withdrawal carries a 0.5% fee, deducted from the requested amount. The amount requested, fee and net transfer are shown before confirmation.

For royalty administration, the calculation base is the net revenue attributable to the beneficiary’s rights after applicable distributor or collecting-organisation fees. Statements identify the relevant deductions and net amount. The same administration fee must not be charged twice on the same amount for the same service. Applicable VAT treatment follows the relevant agreement.

SoundTrade or its payment partner may withhold, declare and remit taxes only where the law requires the payer to do so, taking account of the income and beneficiary’s tax status. Statements identify the basis and amounts withheld. This is not automatic tax withholding on every payment; you remain responsible for your other tax obligations.

8. Royalty statements and payments

Provide complete, accurate source statements and the information needed to reconcile income by recording, source, sales period, currency and rights holder. Preserve supporting records and cooperate with reasonable requests to resolve discrepancies, corrections or missing amounts.

Unless an activated direct-reporting arrangement covers the income, the Asset Manager remains responsible for contractual reporting and remittance. The applicable agreement sets the reporting calendar and requires remittance within a maximum of 30 calendar days following publication of the relevant statement. Later receipts must be reconciled to the period in which they were earned and included in the corresponding statement; amounts due must be remitted within that same maximum period after its publication.

A statement, an expected payment or a forecast is not confirmation that funds have been received. Royalty allocations and distributions depend on reconciled receipts, the applicable rights and holding periods, deductions and the contractual distribution timetable.

9. PPL and other collection organisations

Collection authority is limited to the assets, right categories, percentages, territories and periods covered by the accepted agreement and valid mandates. SoundTrade may register and administer repertoire and claims, provide supporting documents, receive statements and collect, reconcile and distribute income only within that authority and the collecting organisation’s rules.

By default, collection covers the interests validly offered for listing. Your retained share is included only if you separately opt in and accept the collection mandate. Each co-owner must authorise collection for their own retained interest. Full-asset collection requires authority for every included share; one holder cannot grant another holder’s mandate.

Disclose existing mandates so conflicting claims and duplicate collection can be avoided. Society acceptance, eligibility and payment are not guaranteed by signing a SoundTrade agreement. Receipts are allocated to the entitled beneficiaries and paid through SoundTrade under the same royalty administration conditions, including the applicable 1.5% fee.

10. Direct distributor reporting and revenue splits

Where SoundTrade enters into a direct agreement with your distributor and holds the necessary authority, it may establish automatic revenue splits and receive the corresponding statements, exploitation data and payments directly. You agree to cooperate with the instructions and authorisations reasonably required to activate the arrangement.

From the effective activation date notified to you, direct distributor reporting and payment replace your manual reporting and remittance only for the income, interests and periods actually covered. Duplicate reporting or payment of the same income is not required. Earlier periods, uncovered revenue and interruptions remain subject to your normal obligations. Activation does not change ownership percentages or agreed fees; collection of retained interests still requires a separate mandate.

11. Available funds, bank details and withdrawals

Initial rights-sale proceeds are subject to the 30-day retention period from settlement. Displayed earnings or pending proceeds are not necessarily available for withdrawal. Reconciliation, applicable deductions, outstanding restrictions and the release of held funds determine the available amount.

Withdrawals are requested by the Asset Manager through the dashboard. The minimum request is EUR 300, before the 0.5% fee. Requests below the minimum are not permitted. The fee is calculated in the withdrawal currency and rounded down to its smallest monetary unit. Requests cancelled or rejected before payment are not charged.

Provide the correct account-holder or company name, bank account details and other required beneficiary information. Finance and My Account use the same saved banking details for withdrawal requests. Requests remain subject to the required review, security checks and payment-provider confirmation; submission does not itself confirm a completed bank transfer.

Reference values are in EUR. Under the applicable platform terms, verified Romanian tax residents receive the disclosed RON equivalent, with the conversion rate and date shown before confirmation; other residents use EUR. Any applicable conversion or third-party costs must be distinguished from the SoundTrade withdrawal fee.

12. Promotional use of asset materials

To the extent authorised in the accepted Asset Agreement, SoundTrade and third parties acting on its behalf may use the supplied audio, artwork, artist or stage names and label names to promote the asset and the platform. The permission covers the agreed media and necessary technical adaptations, such as excerpts, resizing and formatting, while respecting moral rights and material integrity.

You must hold or obtain the permissions needed for the materials you supply. Unauthorised third-party rights are not included. The permission does not imply endorsement of unrelated products or allow additional promotional costs to be deducted from royalties without a contractual basis.

13. Prohibited use and protective measures

• Do not submit false ownership claims, misleading statements, forged documents or inaccurate payment instructions.
• Do not manipulate bidding, pricing or performance information, impersonate another holder, or access data or accounts without authority.
• Do not use the service for fraud, unlawful payments or infringement of another person’s rights.

SoundTrade may restrict affected actions, request evidence or suspend access where needed to investigate suspected fraud, security incidents or contractual breaches. Measures must remain subject to the applicable agreements and law. Contact Support to contest an error or provide evidence. Suspension does not transfer your rights to SoundTrade or erase money and royalties already owed.

14. Business transfers and continuity

Where the accepted Asset Agreement provides advance consent, SoundTrade may transfer its acquired contractual rights and obligations to a third party in connection with the sale or transfer of the platform or relevant business, without obtaining a fresh consent for that transfer. The transfer remains subject to that clause and applicable law; it does not expand the rights originally granted or remove accrued beneficiary entitlements.

Any successor must take the transferred contractual obligations with the rights. A business transfer is not permission to change your ownership percentage, increase fees retrospectively or collect outside an existing mandate.

15. Privacy, records and communications

Account, verification, rights, contract and payment information is processed as explained in the Privacy Policy. Provide another person’s information only where you have a lawful basis to do so and ensure they receive the relevant notice. Identity documents and banking information are restricted and are not promotional content.

Contract acceptances, statements, transaction records and correspondence may be retained where needed for the service, accounting, legal obligations or disputes, including after account closure. Keep your contact details current so that important operational and contractual notices can reach you.

16. Ending access, changes and existing obligations

Ending access or returning an asset to a preparation stage does not cancel completed transactions, existing licences, accrued royalties, debts or reporting duties. Outstanding balances and claims must be reconciled under the applicable agreements. Records required by law or to establish contractual rights may remain archived.

Changes to terms are versioned and presented for acceptance where required. New terms do not retrospectively alter acquired rights. A change to this public presentation alone is not a new signature on an asset agreement or collection mandate.

17. Service availability, responsibility and events beyond control

External data sources, distributors, collecting societies and payment providers can experience delays or interruptions. SoundTrade must reconcile confirmed outcomes; a delayed response does not guarantee failure or success. No forecast, service description or listing guarantees returns, resale, liquidity or a particular collection result.

Each party remains responsible for its own contractual duties and breaches under applicable law. Nothing here excludes liability or rights that cannot lawfully be excluded. Events beyond reasonable control are addressed under the applicable agreement; ordinary business difficulty or lack of funds does not by itself remove an accrued payment obligation.

18. Complaints, governing law and contact

Send questions or complaints to contact@sound-trade.com with the relevant asset or transaction reference. Do not send passwords or identity documents by ordinary email. Describe the issue and the resolution requested so it can be reviewed.

The applicable Asset Agreement provides for Romanian law, subject to mandatory laws and protections. Parties should attempt to resolve a notified dispute in good faith within 30 calendar days. The competent courts and any jurisdiction clause remain subject to mandatory jurisdiction rules. This process does not prevent urgent protective relief or suspend a mandatory limitation period.